Shipping Officer


  • Oversees all shipping and customs related activities.
  • Ensure proper administration of shipping procedures and documents for import and exports.
  • Prepared invoice according to shipment tracker.
  • Prepared the proforma invoice (subject to management approval) for dispatch goods.
  • Ensure proper packing for outgoing cargoes, including marking prior export.
  • To ensure shipments are delivered to customers at the specified quantity and time.
  • Supervise cargoes loading into container / Lorries.
  • Provide information to customers on shipment details.
  • Coordinate and support SCO for the reverse logistic such as return reject to supplier, collection of reject from customer side.
  • Arrange transport and declaration arrangements with forwarders.
  • Arrange courier-forwarding service for documents and parcels.
  • Coordinate incoming and outgoing shipments with the respective forwarding agents.
  • Compile the various reports relating to shipments with the respective forwarding agents.
  • Compile shipping documents which need to be endorsed by bank.
  • GSP application.
  • Prepare and submit monthly report to custom and DOE department.
  • Negotiate and monitor the flight rate. Ensure all the quotation to be endorsed by Section Head / Manager.
  • Draft and update the procedures according to the latest changes in operation / requirement.
  • Ensure Operating Procedures are observed and adhere to at the time.
  • Perform other duties as assigned at discretion of the Section Head / Manager and Supply Chain Manager.


  • At least a Diploma in Business, Logistic or Shipping Management.
  • Preferably with at least 2 years’ working experience related to Free trade zone or LMW licensing environment.
  • Good understanding of shipping (import & export) and custom procedure.
  • Understanding the GSP application procedure and application.
  • Understanding the declaration procedure to environmental department, such as schedule waste declaration.
  • Proficiency in both written and spoken English and ability to negotiate with all levels of people.
  • Working knowledge of ERP system such as BaaN/SAP/infoLN preferred.
  • Excellent communication and strong analytical skill.
  • Self organize & structure, independent and self-motivated.
  • Willing to learn new things.


Please e-mail your CV to Ms. GH Ho, HR Officer at GH.Ho(at),  Phone: + 60 4 6113 228